Team Meeting Agenda Template [Remote Teams]

A specially crafted agenda template for remote and distributed team meetings.

Remote Team Meeting Agenda Template

1 Icebreakers

…Most people roll their eyes when they hear that word. However, research shows that getting your team’s creative juices flowing before your weekly meeting is a great way to strengthen coworker bonds, stimulate better brainstorming, and create an atmosphere of inclusivity.

2 Updates

This is the space for company announcements, metrics, and industry trends that everyone on the team should be aware of. While it is true that this section of the meeting shouldn’t take longer than 5-10 minutes, it’s important to include it in your weekly team meeting agenda.

Pro Tip: In the book Resilient Management, Lara Hogan argues that managers consistently overestimate their teammates’ ability to ascertain context. And that’s why you should communicate important updates – like the context for a big roadmap upheaval, a staffing change, or anything else that involves managing emotions – at your weekly team meetings.

3 Big picture

One of the most important benefits of team meetings is that they help you ensure that the team is aligned. That’s why you should use your weekly team meetings to review key metrics, dashboards, and the team’s progress on their overall goals.

4 Priorities

It’s a great practice to meet with your team weekly and set clear priorities for the next sprint (or period of time before you meet again). 

5 Roadblocks

Once the planning section is done and you have assigned all the tasks, it’s important to ask the team if they see (or can predict) any factors that could prevent them from getting their work done.

6 Shoutouts

Studies show that employees appreciate public recognition more than monetary awards and pay increases. With this in mind, you can add a shoutouts section to your team meeting agenda and encourage teammates to acknowledge each other for their great work. This will be a great way to end the meeting and build a positive team culture.

7 Action Items

You’ve probably attended meetings where you left wondering what the conclusion was, and who was supposed to do what. There might have been a ton of great ideas floating around the room, but nobody took the initiative to record next steps or own those great suggestions.

And that’s why one of the best habits that your team can adopt is ending every meeting with clear action items.

Pro tip: You can record and assign action items in a meeting agenda app like Fellow. This will allow you to track what was agreed in previous discussions and easily follow up so nothing falls through the cracks.

Some questions you can ask at the end of the meeting include:

Use this template in Fellow.app

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